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Position(s) I am Applying for

Litigation Secretary

Responsibilities

  • Prepare correspondence, memoranda and other legal documents from written and oral drafts, format briefs, pleadings and other legal documents
  • Transcribe dictation
  • File legal documents including electronic filings
  • Screen telephone calls, as appropriate and record messages
  • Maintain calendar and deadline reminder systems, make appointments
  • Make travel arrangements
  • Complete expense reports
  • Open new file requests, conflict of interest checks with file room records, and maintain client and general files.  Conduct periodic review for possible storage of older files; prepare files to be closed
  • Observe confidentiality of attorney-client relationship
  • Complete time charges
  • Processes bills; proofs billing sheets; reviews and edits bills
  • Work closely with administrative support

Skills Required

  • Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal cases matters.  Perform non-complex arithmetic calculations when verifying calculations on forms and documents;  maintain records and filing systems at a level normally acquired through completion of high school or equivalent
  • Ability to transcribe legal documents, correspondence and report from rough draft or dictation
  • Ability to organize and prioritize numerous tasks and complete them under time constraints
  • Ability to proofread typed materials for grammatical, typographical or spelling errors
  • Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact
  • Several years of experience is necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision
  • Ability to work overtime if needed.