Responsibilities

• prepare correspondence, memoranda and other legal documents from written and oral drafts, format briefs, pleadings and other legal documents
• transcribe dictation
• file legal documents
• screen telephone calls, as appropriate and record messages
• maintain calendar and deadline reminder systems, make appointments
• make travel arrangements
• complete expense reports
• open new file requests, conflict of interest checks with file room records, and maintain client and general files 
• conduct periodic review for possible storage of older files; prepare files to be closed
• receive clients and visitors; maintain good public relations with clients
• observe confidentiality of attorney-client relationship
• complete time charges
• processes bills; proofs billing sheets; reviews and edits bills
• work closely with administrative support

Skills Required

• ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.

• ability to transcribe legal documents, correspondence and reports from rough draft or dictation

• ability to organize and prioritize numerous tasks and complete them under time constraints

• ability to proofread typed material for grammatical, typographical or spelling errors.

• demonstrate proficiency in Microsoft software

• interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff

Key Responsibilities

• Prepare, format, proofread, and electronically file pleadings, motions, discovery, and legal correspondence in Florida state and federal courts

• Monitor dockets, track deadlines, and ensure compliance with court rules and scheduling orders

• Assist attorneys throughout all phases of litigation; discovery, depositions, hearings, mediations, and trials

• Draft and organize discovery requests/responses, exhibits, and document productions

• Maintain attorney calendars, schedule hearings/litigation events, and provide proactive deadline reminders

• Communicate professionally with clients, courts, opposing counsel, and third-party vendors

• Conduct conflict checks and assist with time entry, billing support, and document management

• Open, maintain, and organize physical and electronic client and case files

• Support trial preparation, including binders, exhibits, witness materials, and filings