• Respond to calls, emails, and workflow requests from attorneys, secretaries, and firm administration regarding the new business intake process.

• Process requests for conflict searches by using sophisticated search strategies and assist in the preliminary analysis of results.

• Review information submitted on new business intake requests for accuracy and completeness, ensuring all fields are populated accurately and appropriate support documentation is attached.

• Actively participate in the maintenance of client/conflict data in Elite 3E and Intapp to ensure the integrity and accuracy of conflict results.

   

• Interact with attorneys regularly.

   

• Process client-matter change request form requests in Elite 3E.

• Perform additional duties and responsibilities as needed.

Requirements:

Successful candidate should have strong analytical skills with a background in database research.  Law firm experience with working a basic understanding of the conflict and new business intake process, legal billing, or records management preferred.  Experience with Intapp Conflicts & Business Intake and Elite 3E would be helpful.  General computer skills with a proficiency in Outlook, Word and Excel. Individual should have strong organizational skills with the ability to handle multiple tasks simultaneously.  Attention to detail and accuracy are a must.  Flexibility to work overtime when needed.  Must possess excellent customer service attitude.  The successful candidate will need to have extensive experience working in a professional environment.

Minimum Technical Skills:

2-4+ years of experience with providing local/remote support for desktops/laptops/mobile devices and peripherals

2-4+ years of experience with Windows 10/11 Desktop Operating Systems

2-4+ years of experience with Microsoft Office Desktop Applications (Outlook/Word/Excel)

2-4+ years of experience with basic administration of the following:

• Active Directory Domain Services

• Exchange Server 2016 and newer or Exchange Online

Familiarity with the following is a plus:

• Windows Server 2016 and newer

• Azure Active Directory/Entra ID

• Microsoft Intune

• LAN/WAN concepts

• Citrix Virtual Apps and Desktops/DaaS

• VMware vSphere 8.x and newer

• Document Management Systems (iManage)

Interpersonal Skills:

• Excellent oral and written communication

• Attention to detail

• Self-motivated professional

• Experience working in a team environment

• Ability to work in a face paced environment

• Can prioritize tasks and meet deadlines

Education:

• Minimum of an Associate’s degree in a technology related field or equivalent combination of related education and experience

Physical Requirements:

• Able to lift a minimum of forty pounds

Responsibilities

• Draft and prepare client correspondence, real estate contracts, and transactional documents

• Conduct legal research related to real estate law, regulations, and compliance matters

• Prepare and manage closing documents

• Support corporate transactions by drafting and managing agreements, contracts, corporate records, loan documents, and financial filings

• Assist with regulatory compliance, audit responses, and preparation of required reports

• Monitor and respond to legal notices; ensure deadlines and documentation requirements are met

• Perform general paralegal duties including legal research, document management, and administrative support

Qualifications

• Bachelor's Degree or Paralegal Certificate preferred
• Minimum 5 years of experience as a real estate and/or corporate paralegal in a law firm or in-house legal department
• Strong written and verbal communication skills

• Highly organized and able to manage multiple priorities in a fast-moving environment

• Proficiency in Microsoft Office Suite, Westlaw, 3E, and I-Manage preferred

• Flexibility to work overtime as needed to meet transactional deadlines

Salary Range

$100,000 - $120,000

Benefits

McDonald Hopkins LLC offers a comprehensive benefits package, including health, dental, and vision insurance; a 401(k) plan, and paid time off.