Essential Job Functions

1. Print and distribute pre-bills monthly to billing attorneys.

2. Edit invoices monthly in a timely manner based on comments received from billing attorneys.

3. Invoice and bill clients in the accounting system each month in a timely manner.  This includes clients that are billed electronically.

4. Perform client and matter changes within the accounting system.

5. Process write-offs within the accounting system in accordance with company policy.

6. Work with clients and attorneys in a timely manner to answer inquiries and provide analysis of billings.

7. Perform other tasks as assigned.

    

   Required Qualifications

    

   Knowledge, Skills, Abilities and Personal Characteristics

1. High attention to detail; organized.

2. Developed knowledge of basic billing knowledge.

3. Effective interpersonal skills; strong oral and written communication skills.

4. High degree of initiative and independent judgment.

5. Computer skills: accounting system (3E experience preferred), word processing, and spreadsheet capabilities.

• Respond to calls, emails, and workflow requests from attorneys, secretaries, and firm administration regarding the new business intake process.

• Process requests for conflict searches by using sophisticated search strategies and assist in the preliminary analysis of results.

• Review information submitted on new business intake requests for accuracy and completeness, ensuring all fields are populated accurately and appropriate support documentation is attached.

• Actively participate in the maintenance of client/conflict data in Elite 3E and Intapp to ensure the integrity and accuracy of conflict results.

   

• Interact with attorneys regularly.

   

• Process client-matter change request form requests in Elite 3E.

• Perform additional duties and responsibilities as needed.

Requirements:

Successful candidate should have strong analytical skills with a background in database research.  Law firm experience with working a basic understanding of the conflict and new business intake process, legal billing, or records management preferred.  Experience with Intapp Conflicts & Business Intake and Elite 3E would be helpful.  General computer skills with a proficiency in Outlook, Word and Excel. Individual should have strong organizational skills with the ability to handle multiple tasks simultaneously.  Attention to detail and accuracy are a must.  Flexibility to work overtime when needed.  Must possess excellent customer service attitude.  The successful candidate will need to have extensive experience working in a professional environment.

Minimum Technical Skills:

2-4+ years of experience with providing local/remote support for desktops/laptops/mobile devices and peripherals

2-4+ years of experience with Windows 10/11 Desktop Operating Systems

2-4+ years of experience with Microsoft Office Desktop Applications (Outlook/Word/Excel)

2-4+ years of experience with basic administration of the following:

• Active Directory Domain Services

• Exchange Server 2016 and newer or Exchange Online

Familiarity with the following is a plus:

• Windows Server 2016 and newer

• Azure Active Directory/Entra ID

• Microsoft Intune

• LAN/WAN concepts

• Citrix Virtual Apps and Desktops/DaaS

• VMware vSphere 8.x and newer

• Document Management Systems (iManage)

Interpersonal Skills:

• Excellent oral and written communication

• Attention to detail

• Self-motivated professional

• Experience working in a team environment

• Ability to work in a face paced environment

• Can prioritize tasks and meet deadlines

Education:

• Minimum of an Associate’s degree in a technology related field or equivalent combination of related education and experience

Physical Requirements:

• Able to lift a minimum of forty pounds

General Responsibilities

• Handles all general office service calls (building issues, copiers, etc.)

• Prepares set ups for all guests

• Files for all departments; addresses files for offsite storage; transfer of files out of or into
  McDonald Hopkins

• Works with IT on local office computer matters and sets up videoconferencing for office mtgs.

• Conference room scheduling

• Order and retrieve breakfast/lunch for meetings

• Orders supplies

• Re-stock supplies and copy room

• Clean and stock kitchen

• Assist with major litigation copy jobs

• Acts as local runner for attorneys

• Retrieve, sort and distribute mail

  Knowledge, Skills, and Abilities Required:

• Basic computer skills working knowledge of relevant software applications including MS office

• Time management skills and ability to prioritize work

• Attention to detail and accuracy

• Numeracy skills

• Adaptability

• Teamwork

• Excellent communication skills – verbal and written

• Some experience in professional office environment

• Ability to lift boxes up to 10 lbs.

• High School diploma or equivalent

  Work occasionally requires more than 40 hours per week to perform the essential duties of the
  position; may require irregular hours.

  Working Conditions

  Normal law office environment with little exposure to excessive noise, dust, temperature and
  the like.

  The above is intended to describe the general content of and requirements for the performance of
  this job. It is not to be construed as an exhaustive statement of essential functions,
  responsibilities or requirements.

Responsibilities

• Draft and prepare client correspondence, real estate contracts, and transactional documents

• Conduct legal research related to real estate law, regulations, and compliance matters

• Prepare and manage closing documents

• Support corporate transactions by drafting and managing agreements, contracts, corporate records, loan documents, and financial filings

• Assist with regulatory compliance, audit responses, and preparation of required reports

• Monitor and respond to legal notices; ensure deadlines and documentation requirements are met

• Perform general paralegal duties including legal research, document management, and administrative support

Qualifications

• Bachelor's Degree or Paralegal Certificate preferred
• Minimum 5 years of experience as a real estate and/or corporate paralegal in a law firm or in-house legal department
• Strong written and verbal communication skills

• Highly organized and able to manage multiple priorities in a fast-moving environment

• Proficiency in Microsoft Office Suite, Westlaw, 3E, and I-Manage preferred

• Flexibility to work overtime as needed to meet transactional deadlines

Salary Range

$100,000 - $120,000

Benefits

McDonald Hopkins LLC offers a comprehensive benefits package, including health, dental, and vision insurance; a 401(k) plan, and paid time off.